Official Website for Madison County, Iowa

Madison County, Iowa - Document Formatting Standards

Document Formatting Standards


Documents signed on or after July 1, 2005, must meet the Document Formatting Standards pursuant to Iowa Code Chapter 331.606B. A $10.00 non-standard fee will be charged for all documents that do not conform to the requirements.

Requirements listed below:

 The first page of each document shall have a top margin of at least three (3) inches of vertical space from left to right which shall be reserved for the recorder's use
 Pages must be printed on one side only and cannot be permanently bound or in a continuous form
 Preprinted text must be at least eight point and no more than 20 characters per inch
 All other text must be at least ten point and no more than sixteen characters per inch
 Document must be legible and reproducible
 Document must be on white paper not less than twenty pound weight with no visible watermarks
 Document must be letter or legal size paper, no larger
 Document shall not have any attachment stapled, taped or otherwise affixed to any page
 Signatures must be in dark black or dark blue ink and corresponding names shall be typed, printed or stamped below signatures
 Margins shall be a minimum of ¾ of one inch
 Embossed or inked stamps shall not cover or interfere with any part of the document
 First page must have top margin of three inches of vertical space from left to right reserved for the recorder’s use
 Each document shall have the following information on the first page below the 3-inch margin:

 The name, address, and phone number of the business and individual who prepared the document
 A return name and complete address
 The name and address of the taxpayer for any document of transfer
 The title of the document
 The names of all grantors and grantees
 The legal description and parcel identification number, if required

*If insufficient space exists on the first page for all of the information previously described (above in 1-6), please reference on the first page, the page number where the information is located. Example: Legal Description - see page 5.